How I organize my blog and why you need Dropbox right now

Apr 17 2017
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This post is in answer to the many questions I received about how I organize my blog after publishing my post: 15,000 Pageviews a month: How I did it in 1 year & how I do it every day! In that post I detailed my nitty gritty day to day schedule on how I promote this blog. But, like all schedules, mine keeps evolving with me, my time and what works best for me. For example: in that post I talked about how I was putting together posts that would then literally publish that very day. I don’t do that anymore. Now I am finishing posts and scheduling them at least two weeks before they go live on the blog. This has lessened my stress level considerably! I am no longer frantically putting posts together the day I want them to go live!

One glance at my blog and it becomes obvious I have a schedule. I post three times a week. This will not work for everyone but I find it is something I am capable of maintaining without losing my mind lol. When I say I am “getting ahead” of myself by putting together posts and getting them ready to publish weeks ahead of time I am only talking about my “Meat & Potatoes” blog posts: the posts that publish every Monday that make my blog what it is. For example I am writing this post now on March 22nd and its not going to publish until April 10th – every single Monday I have a post like this going live. Getting ahead like this has taken so much stress off of me and I really can’t encourage you enough to do the same.

(I can’t do this with all of my posts however, every Tuesday I put together my next link party post as I literally can’t put that one together until the day before its going to publish. But it is my main Monday posts that take the most effort and time from me so getting them complete ahead of time has truly improved my life.)

When I first started blogging I wrote my blog posts in a word processor first before bringing them to my blog and creating a post. I don’t do that anymore. When I think of an idea for a new blog post I create that post, schedule it WAY into the future and save it here. (I have a self hosted WordPress blog.) So, at any given time, I usually have upwards of a dozen or so future blog posts that are either started, waiting for me to finish them or, finished and waiting for me to publish them. I also create a folder for that blog post which brings me on to:

How do I stay organized? Well, I started by creating a new folder on my computer called “grandmashousediy” and in that folder there is a folder for each category on this blog and in each of those folders I have a folder for every single post that has been published or will publish to this blog and in each one of those folders are all of the raw untouched pictures that go with that post. In the main grandmashousediy folder I keep several photoshop files. (I use Photoshop CS2 – if you do a search in google you might find that Adobe is still offering it for download for free.) Those photoshop files include my logo/ghost image I put on all of my pictures that go in the blog, a template image for the main Pinnable image I make for all of my blog posts (you can see the one I made for this post below) and also a template for the featured image (the rectangular image you see for every blog post on my home page.)

After that I have a text file with my list of link parties that I enter and all of the posts that I’ve shared with them and another text file of my list of places I submit to and also every post I’ve shared with them too. Here are the places I submit to right now besides link parties and Facebook groups:

Blog organization, link parties, submit places, how and why you need to start using Dropbox for your blog

I, of course, don’t always have something to submit to any of them as they are all very specific but I try to submit to all of them once a week if I can. (Before submitting to them make sure and read their submission requirements carefully.) I also have a text file listing all of the Pinterest group boards I belong to and what pins/when I’m having BoardBooster submit to them. (Check out my earlier post about my Pinterest Strategy for more information about that.) I also have a text file of the Facebook groups I belong to and what I’ve shared with all of them as well.

Those plain text (.txt) files I’m talking about are exactly what they sound like. They’re not Word files or Open Office files or files from any kind of word processor. You can feel free to work out of any word processor that you prefer or even keep your blog organized using an Excel sheet etc. but I like to work in Notepad 🙂 Yup, you read that right: Notepad. Every single Windows computer has Notepad by default and literally every single computer (or smart phone etc.) can open a .txt file which is why I work in them because, with absolutely NO bells and whistles (not even spell check!), they don’t screw up lol its just plain text.

My link party text file is LONG, I literally have every single link party I submit to in it (all 120 of them!) organized together by the day they start/open and their URL and then listed under each link party is every single post I have ever submitted to them. It’s as simple as it gets and that’s why I like it. It looks like this:

Blog organization, link parties, submit places, how and why you need to start using Dropbox for your blog

Besides keeping a folder of all of our pre-renovation photos of the house and a few other misc items, that is all there is to the file/organization system I keep for my blog – its almost nothing but pictures! I don’t keep text files of my blog posts which I hope never comes to bite me in the butt someday 😉 of course I do endless backups here on the blog but if my blog suddenly disappeared tomorrow I would lose at least a few of my most recent blog posts and that is something that really bothers me. I’m looking into the cost of WordPress backup plugins that run daily and once I decide on one I’ll definitely let you all know how it goes.

Moving on to storage/organization. Back when I was a teenager we had a thunder storm and lightning struck our house destroying two tvs, all of our landline phones, a vcr, at least one of our garage door openers and my computer. I lost everything and I never forgot it. (Yes my computer was plugged into a surge protector – it didn’t work.) About ten years ago I started using something called Dropbox as a storage solution. Combined with Dropbox I also had a removable hard drive that I was keeping backups on. A few years ago our home was threatened by a wild fire in May and the Sheriff had us all evacuate so I packed a bag, put my dog in the car and grabbed my removable hard drive and I was set. Of course the wild fire never got near our house but everyone questioned why I didn’t grab my computer and I said, “There’s nothing on it.” Because that was literally true, I had nothing saved on my computer. And that remains true to this day, I don’t keep anything important saved to any of my computers.

So, what’s up with Dropbox and how does it work? Ok, Dropbox creates a folder on your computer called Dropbox (you literally use it like any other folder) and anything you put in it gets saved to their cloud. I have it on my phone and my other computer as well and everything in that folder, in all three locations, are the same files. Whenever I add a file it shows up in all three locations. If both of my computers and my phone get destroyed all I need is internet access and a web browser to login to Dropbox online to access all of my files. Totally simple and totally awesome.

Referral link to Dropbox

Blog organization, link parties, submit places, how and why you need to start using Dropbox for your blog

I’ve been trying to stay with the free version of Dropbox and, in conjunction with the removable hard drive, it was working fine. But then I started this blog and keeping all of its files in my Dropbox so, this winter (just a couple of months ago actually) I found myself hitting the limit of space that Dropbox offers for free. So, I bit the bullet and purchased the Dropbox Pro 50 plan for $100 a year and that gives me 50GB of space which is an INSANE amount of space that I’m only using 1% of! (I really wish Dropbox would offer half that: 25GB of space for $50 a year…) I don’t use my removable hard drive now as my Dropbox is big enough now to keep everything that is important to me.

Blog organization, link parties, submit places, how and why you need to start using Dropbox for your blog

Honestly, blogger or not, everyone should be doing something like this with the files that are important to them. All it takes is a hard drive to go bad or a lightning strike and poof: all your family photos are gone forever. (For those who have an Amazon Prime membership they also have a cloud storage option and there are LOTS of others to choose from besides.)

So, that’s how I do it, where I keep my blog files and how I keep it all organized.

Blog organization, link parties, submit places, how and why you need to start using Dropbox for your blog

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54 Comments on "How I organize my blog and why you need Dropbox right now"

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Jenny
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Thanks for sharing… it’s always interesting to read how other people keep themselves organized. I’m sure there are as many ways to do it as there are people out there. I’m a spreadsheet gal, myself. I use Google Drive and the spreadsheet format that’s available there. So I’m on cloud storage as well – same reasons as you – no back up problems. I keep my list of blog parties in a spreadsheet: Down the left side I list the titles of my blog posts, and across the top I list the blog parties I typically participate in. Then I… Read more »
Cindy
Guest

Wow…great info! I came for to read this but I want to come back and read this over and over…
Thanks so much for sharing at AMAZE ME MONDAY!
Blessings,
Cindy

Roseann Hampton
Guest

I love dropbox – it has saved me several times when something crashed!

Sandra L Garth
Guest

That’s a wealth of information and all of it important. Right now I’m working on getting ahead with my posts. When I first started blogging I would write and publish the same day. Not anymore, that is a royal pain in the hiney. I’m also downloading Photoshop CC, CS2 is no longer available for download. I admire your dedication and will refer back to this post often. Thank you for sharing with us this week at Celebrate Your Story, and I hope your week is going great.

Joy@aVintageGreen
Guest

Thank you Taryn for describing how you organize and keep your files safe. I will need to read this post several times to take in each step. Thanks.
Joy

Annie
Guest

This is great! I use Dropbox all the time to transfer pictures from my phone to computer, but never thought to use it for my blog (and general organization). I feel so inspired now — thanks for sharing!

Visiting from Welcome Home Wednesdays! Come visit us sometime at MammaTech — we are always looking for guest bloggers (and we pay)!

Annie

Jenny @ Unremarkable Files
Guest

You are so organized! Thanks for sharing your blogging strategies.

Jen
Guest

You are incredible! Having a plan really does lead to blogging success. Thanks for always being willing to share all of your blogging know-how with all of us #happynowlinkup

Jann Olson
Guest

Really great info. My daughter uses drop box to organize all of her recipes. Thanks for sharing with SYC.
hugs,
Jann

Debrashoppeno5
Guest

I am always working a month ahead with the option of moving things around. I am a spreadsheet person so I have various spreadsheets for the link parties, etc. What really interested me is dropbox. I do have the free version but have not used it. I now feel like I am living on the edge and better get with it. Thanks for the great info.

Chloe Crabtree
Guest

Even with the success I have had, there is always more to learn. Thanks for all you shared here! Thank you for sharing it at Celebrate Your story! Great stuff!

Diana
Guest

Great post, Tarah! I installed Drop Box not too long ago, but haven’t taken advantage of it. You’ve given me the push I need 🙂 Thanks for linking up with Vintage Charm–

Mary - the boondocks blog
Guest

Tarah my external hard drive went south last year and it wouldn’t open. At all! This is a great solution for storage and although I have the free version I should probably inveat in the other one because I have 20 GB worth of stuff in my blog!

Marilyn Lesniak
Guest

Thanks for sharing at #OverTheMoon and have a lovely week!

Julie
Guest

I keep everything in spreadsheets but I think thats because in my day job I’m a finance officer, I think the most important thing is to be able to keep track of what you have (and therefore have not) done and when.
I use drop box too but actually reading this I think I have some gaps, some things that are not as backed up as they should be. I think that is a job for this weekend, thanks so much for the nudge and insight into your organisation system.

Heidi Villegas
Guest

I swear— You are my organizational hero. That is one of my projects this summer. I’ll definitely be taking a look at drop box because I need help! Thanks for the great information—I always enjoy reading your articles~

Barbara Radisavljevic
Guest

I have Dropbox, but probably am not using it effectively. I also have most of my photos backed up to Amazon. I also have a portable backup drive for my two desktop computers, as well as Carbonite backup. I hope that has me covered. So far I’m not as organized as you with the promotion. I do have a spreadsheet with all my Facebook groups listed, but I have too many blogs right now to keep to a regular schedule on any of them. I’m trying to decide which ones to eliminate.

Julie S Pit Stop Crew
Guest

I love my Drop Box and i love the way you organize your content promotion. I use the Cloud to save my files. Thanks for sharing at the Pit Stop! 🙂

Aletha Oglesby
Guest

Thanks for the detailed description, I will bookmark this to study later. This is a blogging area in which I am still challenged. This will be helpful.

Sara
Guest

Wow, Tarah, what a lesson learned as a young teen. It took three times of my hard drive crashing before I finally implemented a system of backup. I’m nowhere as organized at you but I like your idea of Nothing on the computer and only on the removable drive and cloud.

I actually did have my blog deleted back in 2013 so am very familiar with losing everything I’ve written. It’s a real grieving process.

Backup to Dropbox is a WP plugin that is free, you might want to consider it and set it to once a week to start.

Amy
Guest

Your site is so awesome! I’ve already been to three pages and am just seeing more and more stuff to look at.

Kathleen - Bloggers Lifestyle
Guest

You are wonderfully organized and your insight is obviously appreciated. The Blogger’s Pit Stop is going to feature this post. Well done.

Kathleen
Blogger’s Pit Stop

dgkaye
Guest

Great post! I couldn’t be without my Dropbox! All my manuscripts and everything in my writing life is there too. I was lucky enough to learn about Dropbox a few months before I published my first book. 2 months later my computer crashed! I would have lost my manuscript. I’ve also managed to get some extra storage by having friends sign up for the bonus space. 🙂

Cathy
Guest

I really need to get Dropbox! Do you read & comment on blog posts in all the link parties you participate in?

Amber Harrop
Guest

I love my Dropbox it is so handy and I love hearing how other blogs organise themselves

Leanna`
Guest

Oh Tarah,,,, I don’t use dropbox and know I need a file management system. There always seems to be something I need to learn. Sigh and whine lol. Pinning this and I will note it in my planner to get on it for January if I don’t get to it earlier. Thanks a million for the info.

Iris Nacole
Making a shoe rack and closet storage out an old ladder

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